Following a final student data upload to Workday from the university's legacy systems at the end of this week, Workday will be one step closer to becoming the go-to for student records and receivables. Data cleanup and verification in Workday will continue through the first half of fall semester, but users no longer will be able to complete processes in the legacy systems, known as ADIN (Administrative Information System) and AccessPlus. They'll become read-only systems. For Graduate College functions, read-only occurs Sept. 1.
Instead, processes will be completed in Workday or other designated system.
"Until now, pieces of student information had to be entered and maintained in both legacy systems and Workday, which takes a lot of energy," said project functional lead Geoff Janes, IT senior manager in admissions. "With this transition, that weight is largely lifted."
This weekend's data update is the fourth -- others were in March, May and July -- to supplement the initial large data upload to Workday in January. This final update mostly contains registration and course information for summer 2024, the final academic term conducted in AccessPlus.
New and returning students registered for fall classes in Workday, so faculty and staff should use that system to view the most accurate fall semester information. Otherwise, students' most accurate academic history will still be (read-only) in AccessPlus at this time.
Looking ahead
As the fall semester progresses, final data will be loaded into Workday and verified. Around the middle of the semester -- mid-October or so -- Workday officially will become the system of record with the most comprehensive student information data. The university community will be notified when this change occurs. Workday already is the system of record for university human resources and finance data.
Learning aids
As faculty, staff and students start to use Workday regularly for student processes, they have access to a library of more than 150 how-to articles for performing tasks, for example viewing class rosters. Articles can be found on the WorkCyte website's training page or in the ISU service portal. For those looking for a deeper dive into some processes, Workday Learning includes 15 digital courses. In "Learning" in your Workday portal, select the "browse learning" button, then enter "Workday Student" in the search bar.
Questions about viewing academic history information can be served with a Workday Student Support online help ticket. Feedback may be submitted to workcyte_feedback@iastate.edu.
Decades in the making
The last large data upload to Workday marks a significant shift in the decades campus employees have committed to launching, maintaining and improving the legacy systems. The first component of the ADIN system came online in the late 1970s, and AccessPlus launched in 1996.
