When faculty return for the fall semester, Workday will be the new software platform for Iowa State's finance, payroll and human resources work. The WorkCyte team developed a website of resources to help faculty prepare for the transition.
"Faculty have several options to help them prepare for the transition to Workday," said David Cantor, professor in supply chain management and a faculty liaison to the WorkCyte team. "Faculty can select from computer-based training, job aids and user labs to learn about the parts of the Workday system relevant to their job responsibilities."
Training map
Resources on the site include a Workday training "map" faculty members can use to align their training with their position responsibilities. Courses range from self-service actions all employees will do in Workday, to specific tasks for faculty who supervise students and staff, to grants management. Training maps for professional and scientific, merit and student employees are being finalized.
Most courses last about 30 minutes and are completed online. Registration is required for instructor-led training. Course descriptions, registration and links to computer-based training are available on Learn@ISU.
Faculty-focused topics
The website also provides information about Workday changes unique to faculty, including:
- Hiring and paying graduate assistants
- Managing student and staff employees
- Pay options (for example, 12-month pay and monthly benefit deductions for B-base appointments)
- Post-award grants management
- Processes for grants funds
When Workday goes live July 1, service teams of finance and human resources specialists will be in place to provide expert help. Service team members and unit assignments are available on the improved service delivery website.
"As we transition to Workday, faculty will be working with staff specialists on their service teams to complete business transactions in Workday. It will be a collaborative process," said Jo Anne Powell-Coffman, professor in genetics, development and cell biology, who also serves as a faculty liaison.
Faculty can submit questions and feedback on the WorkCyte website or contact members of their unit-level project implementation team (PIT) crew.
